Workshop Equipment Quotation Checklist: Floor Plan, Utilities, Accessories and Packing

At a glance: send project inputs before requesting a price

A useful workshop-equipment quotation starts with the jobs and vehicles you will service, a scaled bay plan, available utilities and an itemized equipment list. Ask the supplier to quote the exact models, standard and optional accessories, installation responsibilities and shipment details against those inputs. A price for a machine name alone cannot show whether it fits your site or includes the tools you expect.

This guide is a copyable information request for a multi-equipment project. It is different from an equipment shopping list: it tells you what evidence and decisions to attach to a request for quotation (RFQ).

• Service scope and vehicle types determine which equipment needs detailed checking.
• A floor plan and utility schedule reveal site constraints before a quote is finalized.
• Standard accessories, options, packing and commissioning should be listed line by line.
• Destination and delivery terms affect the final logistics plan; no model is assumed to be in stock.

1. Define the work and vehicle range

State whether the workshop will perform general repair, tire service, wheel alignment, body repair, refinishing or a combination. For each station, list representative vehicles and the relevant dimensions, masses, wheel or tire sizes and repair procedures. This prevents a generic “car workshop” description from hiding a lift-capacity, rim-fit or booth-clearance problem.

Include expected station count and workflow, but do not treat a stated monthly workload as proof that any one machine has a particular throughput. Ask the supplier to map each proposed model to the vehicle or job list and identify any cases needing a different attachment or configuration.

2. Send a scaled floor plan and site constraints

Mark room length, width and clear height; doors, columns and vehicle routes; each proposed bay; pits or existing foundations; and locations of power, compressed air, extraction and drainage. Include known slab or structural information for the installer to review. The outline dimensions of a machine are not its complete operating envelope: ramps, arm travel, doors, service clearances and technician access also need space.

For example, an alignment lift requires a suitable vehicle and platform arrangement; a tire changer needs room for the wheel, helper arm and rear tilt-back movement; a spray booth needs an agreed installation footprint and air/exhaust route. Request model-specific drawings rather than using a generic clearance figure from another machine.

3. Record electricity, compressed air and other utilities

Provide measured or confirmed site voltage, phase and frequency for each bay, plus the available distribution capacity and planned connections. Record air pressure and available flow at the proposed equipment location, not just the compressor label. Add any water, fuel, exhaust or ventilation requirements relevant to the requested process. A local electrician or qualified installer should confirm the final connections against the ordered model and site rules.

The published BH-526Pro passenger-car tire changer lists 8–12 bar working air pressure and several order-specific voltage/phase options; the ordered configuration must be specified. The 700S diesel-heated spray booth has its own fan, burner and supply requirements, which should not be copied into a lift or tire-machine quotation. Utilities belong in separate line items for each model.

4. Separate the base machine from standard and optional accessories

Ask for a numbered supply list for each model. Identify clamps, adapters, turn plates, helper arms, hoses, pumps, control equipment, filters, consumables and software as relevant. Mark each item “standard,” “optional,” “customer-supplied” or “not included.” Photographs and category descriptions are not an order-specific packing list.

As an example, the BH-526Pro record identifies a conventional mounting head requiring a tire lever and standard Help 5 pneumatic helper arms. It should not be described as a leverless machine. For the H4-9A/H4-12A four-post alignment lift, the rolling jack is listed as optional; the exact selected lift, jack capacity and other alignment accessories need written confirmation. These two examples show why accessory status must be checked per model.

5. Confirm installation, documents and commissioning

For each model request the current layout and foundation drawings, electrical/air connection instructions, operating and maintenance documents, setup or calibration procedure and any training scope. State who provides foundations, wiring, unloading, lifting equipment and local permits. Do not assume that equipment supply includes site installation, compliance approval or a universal warranty.

Where a product requires calibration or process setup, the quotation should say who performs it and what acceptance record is supplied. Where the site is not yet built, label drawings and utilities as provisional, and request a configuration review before finalizing the order.

6. Plan packing and shipment from the confirmed order

An equipment schedule should distinguish machine dimensions and net weight from packed dimensions and gross weight. Request the final package count, dimensions, gross weights, packing method, handling points and any fragile or separate accessories for the agreed configuration. Then confirm destination, delivery terms, unloading constraints and whether shipments are staged or consolidated.

BAOHUA helps new automotive repair workshops source equipment and tools as a coordinated package. Consolidated shipment can be coordinated for the agreed order after configurations, packing and readiness are confirmed. This does not promise that all models are in stock, that shipping is free or cheapest, or that every item has the same delivery date.

Copy this RFQ checklist into your inquiry

A complete inquiry lets the supplier answer fit, scope and logistics questions together. If an input is unknown, say so explicitly and ask what drawing or site check is needed; do not guess a foundation thickness, electrical rating or shipping weight.

• Workshop location and destination; project phase and target opening window.
• Service jobs, representative vehicles, station count and intended equipment models or categories.
• Scaled floor plan with clear height, doors, columns, vehicle flow and known floor information.
• Available voltage, phase, frequency, compressed-air pressure and flow; other relevant utilities.
• Per-model standard/optional accessories, customer-supplied items and desired documents.
• Installation and commissioning responsibilities, including calibration where applicable.
• Required packing list, final package dimensions and gross weights, destination and delivery terms.

Which buyers should use this checklist?

Use it when opening a new workshop, adding a new service bay or combining several types of equipment into one purchase. A single-machine replacement may need only the relevant vehicle, utility, space and accessory sections. Send the completed inputs and ask for a model-by-model response with open points clearly marked.